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Privacy Policy

Who can file a report?

Anyone can file a report. If you have detected, identified, witnessed, know of or have reasonable grounds for suspecting a doping misconduct, we want you to Speak Up!

It doesn’t matter if you are an athlete, coach or trainer or if you are a parent, a team staff member, an agent or a manager.  If you see misconduct, we would like you to Speak Up!

How can I file a report?

You can file a report via the secure Speak Up! website or app. Or you can contact WADA’s Intelligence and Investigations Department directly at +1 514-904-8822 or ciu@wada-ama.org.

What activities can be disclosed?

Any doping misconduct can be subject of a report, regardless of whether the person has committed it in the past, is currently engaged in it, or intends on committing it in the future.

Examples of Anti-Doping Rule Violations (ADRVs) under the World Anti-Doping Code include:

  • Presence of a prohibited substance or its metabolites or markers in an athlete’s sample
  • Use or attempted use by an athlete of a prohibited substance or method
  • Evading, refusing or failing to submit a sample collection
  • Whereabouts failure
  • Tampering or attempted tampering with any part of doping control
  • Possession of prohibited substance or method
  • Trafficking or attempted trafficking in a prohibited substance or method
  • Administration or attempted administration of a prohibited substance or method to an athlete
  • Complicity, such as assisting, encouraging, aiding, abetting, conspiring, covering up or other complicity involving an ADRV or attempted ADRV by another person
  • Prohibited association
Who can be alleged to have committed doping misconduct?

Doping misconduct can be committed by, but is certainly not limited to, the following:

  • Athlete(s),
  • Athlete Support Personnel,
  • Doping Control Officer(s),
  • WADA-accredited Laboratory staff,
  • Anti-Doping Organizations staff (i.e. International Sports Federations, National and Regional Anti-Doping Organizations, Major Event Organizers); and, staff from other sports bodies (i.e. National Sports Federations, Organizing Committees, etc.),
  • Government officials,
  • Others (i.e. entourage, medical personnel, officials, sponsor staff and consultants),
  • WADA staff.
Is there anything I should do before filing a report?

We know that this is a very important decision for you. With this in mind, we encourage you to carefully read WADA Confidential Source Policy (PDF) prior to filing a report to understand your rights and responsibilities.

Should you wish to seek further advice prior to making a formal Disclosure of an alleged Misconduct, you are welcome to contact WADA’s Intelligence and Investigations Department, in English or French, in confidence, at +1 514-904-8822 or ciu@wada-ama.org.

More information on WADA’s Intelligence and Investigations Department can be found at: https://www.wada-ama.org/en/what-we-do/intelligence-investigations.

What happens when I file a report?

When you file a report, it will be assigned a case number. Please remember to note your case number and password in a secure location so you can access your case thereafter.

Your report will be directed to WADA’s Confidential Information Unit where one of our Confidential Information Managers will be assigned to your case. A Confidential Information Manager may contact you for additional information. This may entail email correspondence, phone calls and/or face-to-face interviews. 

A Confidential Information Manager may also conduct additional inquiries. Please rest assured, your confidentiality will be maintained during this process.

How is my confidentiality guaranteed?

We encourage you to provide us with your name. However, it is not required when submitting a report.

If your allegations lead to a full-scale investigation, you may choose to enter into a Whistleblower Agreement with WADA. This means that you would receive additional protections.

We have taken a confidential approach to reporting. This means that we encourage you to provide us with your name. The reason behind this choice is legal as some national data protection authorities or tribunals discourage anonymous reporting. However, rest assured that if you do provide your name, our system ensures your confidentiality — your identity will not be revealed outside of WADA’s Intelligence and Investigations Team unless you provide your express written consent.  

Much of the confidential information we receive serves as a foundation for building our investigations. As such, we believe being able to communicate with one another and develop a relationship of trust leads to more successful and satisfying outcomes for both parties.

What personal information does WADA collect about the person making a report?

If you decide to provide your personal information, we collect your name, contact details, and any personal details you have included in your report or supporting materials. We also collect any additional personal information you include in follow-up correspondence.

What personal information does WADA collect about people mentioned in the report?

We collect personal information about other people if you include it in your initial report.  We may also collect further information from you during subsequent correspondence, or as a part of WADA’s own follow-up inquiries.

How is that personal information used?

Personal information will be used for the purposes set out in the Whistleblowing Program Policy and Procedure for Reporting Misconduct, such as communicating with you and for investigating the claims and allegations described in your report.

You will be provided access to a secure and safe means of communicating with WADA’s Intelligence and Investigations Department in confidence. Your identity will not be revealed to anyone outside the WADA’s Confidential Information Unit and Director Intelligence and Investigations unless you specifically provide express and written consent to do so, or in the unlikely event that it is required by law.

Evidence and information is securely stored within a restricted system within WADA’s Intelligence and Investigations Department in accordance with Article 14.6 of the Code and the International Standard on the Protection of Privacy and Personal Information (the “ISPPPI”).

WADA may share personal information between its two offices in Montreal (Canada) and Lausanne (Switzerland); however, the information will continue to remain within WADA’s Confidential Information Unit. WADA will retain your personal information for as long as is reasonably necessary to investigate the allegations raised in your report and to engage in any appropriate follow-up, which can include initiating and pursuing appropriate disciplinary measures under the Code and related standards.

WADA’s legal basis for processing the personal information included in your report, or obtained through our independent investigations, include your voluntary decision (i.e., consent) to provide information, applicable anti-doping statutes, including Swiss anti-doping and sports laws, and the substantial public interests served by eliminating doping in sport.

What is the difference between an informant and a whistleblower?

One of the key points to understand is the distinction between an informant and a whistleblower as these statuses trigger different rights and responsibilities.

Any person reporting misconduct to WADA will be considered an informant. The informant may decide not to pursue further cooperation with WADA once they have provided information. However, an informant can become a whistleblower if both parties agree future cooperation is beneficial. In such cases, an agreement is signed between WADA and the informant. There is no obligation for the informant to become a whistleblower. However, this status offers additional rights and ensures a higher level of cooperation with WADA’s Intelligence and Investigations Department. Regardless, both statuses provide complete confidentiality.

One of a whistleblower’s primary responsibilities is to maintain strict confidentiality during and after an investigation. Therefore, if a whistleblower goes public, their agreement is terminated, and the whistleblower cannot benefit from any protection or financial assistance from WADA.

It is important to note that both WADA whistleblowers and informants are considered confidential sources. That means that their identities and the information they provide remain confidential (see WADA Confidential Source Policy – CIU Process for additional information).

With whom does WADA share personal information?

Article 8 of the ISPPPI and Articles 7.1 and 9.2 of the WADA Confidential Policy describe the cases in which personal information may be shared with other anti-doping organizations or other third parties.

Those third parties may in some cases include: law enforcement, customs organizations, courts, other public authorities and relevant anti-doping organizations. For example, in 2009, WADA and Interpol announced a Memorandum of Understanding (MOU) that formalized their cooperation in tracking doping; in particular, in the area of evidence gathering and information sharing.  Similarly, in 2011, WADA signed an MOU with the World Customs Organization to foster co-operation in the areas of anti-doping and the trafficking of doping substances.

Who do I contact if I have questions about how my personal information is being used and protected?

You can receive details about your personal information, obtain a copy of your information, and you may also have other rights under applicable laws and/or the ISPPPI, such as the right of rectification, restriction, opposition and deletion, and remedies with respect to any unlawful processing of your data.  If you have any questions about how we handle personal information, or have any complaints, please contact us at privacy@wada-ama.org. You may also have the right to lodge a complaint with your national data protection authority.